The average contractor leaves 5-10% of project revenue on the table from missed change orders.
AI catches scope changes the moment they happen. Prices them, tracks them, and makes sure nothing slips through the cracks.
The problem
Change orders are where margins live or die. But tracking them is a mess. The client sends an email that implies a scope change. Your super mentions something on a call. An RFI response changes a detail that affects cost. By the time someone realizes it was a change order, the work is already done and the paper trail is cold.
Industry data shows contractors miss or under-price 5-10% of change order value on every project. On a $2M project, that's $100K-$200K walking out the door.
How it works
Detect
AI monitors project communications: emails, meeting notes, RFI responses, client directives. It flags anything that implies a scope change against the original contract.
Classify
Each flagged item is classified by type: client-directed change, design change, site condition, regulatory change. Categorized automatically with the relevant contract clause referenced.
Price
AI generates a preliminary cost estimate based on your rate library and historical data. Labour, materials, equipment, overhead, and margin. You review and adjust before it goes to the client.
Document
A formal change order package is generated: description of change, contract reference, cost breakdown, schedule impact. Professional, consistent, ready to send.
Track
Every change order is logged in a register with status tracking. Pending, submitted, approved, disputed. Full visibility across all projects.
Human review
Nothing goes to the client without your sign-off. AI does the heavy lifting. You make the final call. Always human-in-the-loop.
Why it's different
Contract-aware
The AI reads your contract. It knows what's in scope and what's not. Changes are flagged against specific clauses, not generic rules.
Fast
Change orders that took hours to prepare now take minutes. The AI does the research, pricing, and documentation. You review and approve.
Consistent
Every change order follows the same format, same pricing methodology, same documentation standard. No variation between PMs.
Human-in-the-loop
AI assists, you decide. Every change order is reviewed before submission. The system flags and recommends. You make the final call.
Frequently Asked Questions
How does the AI know what's in my contract?
We feed your contract into the AI during setup. It learns the scope, the inclusions and exclusions, the variation clauses, and the pricing mechanisms. When something deviates from what's defined in the contract, it flags it.
Does this replace my estimator or PM?
No. It makes them faster and more consistent. The AI handles detection, classification, and preliminary pricing. Your team reviews, adjusts, and approves. The expertise stays human. The admin gets automated.
What if a change order is borderline?
The AI flags borderline cases with a confidence score and the reasoning behind its classification. Your PM makes the judgement call. Better to flag too many and let a human filter than to miss one.
Can it work with my existing project management software?
The system is designed to integrate with your existing workflow. Whether you use Procore, Buildertrend, email, or spreadsheets, we configure the input sources during setup.
Stop leaving money on the table.
Book a free strategy call and we'll show you how change order automation works for your projects.
Book a Free Strategy Call